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Cortland County Highway Committee


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Cortland County Highway Committee

Minutes

august 11, 2010


10:30 AM

County Office Building Room 304




Meeting called

Mr. Fuller called the meeting to order at 10:33 a.m.

Type of meeting

Regular Committee

committee Members present

Dave Fuller, Chairman, John Troy, Vice Chairman; Kathie Arnold, Susan Briggs, Danny Ross, Newell Willcox

attendees

Jack Williams, Legislative Chairman; Don Chambers, Highway Superintendent; Dave Hartnett, Assistant County Attorney; Catherine Wilde, Cortland Standard; Martin Murphy, County Administrator; Scott Evener, Safety Officer; John Steger, legislator; Sandy Price, legislator; Stan Connelly.

not present

Jennifer Gofkowski

Minutes Approval


Mr. Troy made a motion to accept the minutes of July 7, 2010. Seconded by Mr. Ross. Ms. Arnold offered a correction. All members present voting in favor, none opposed. The minutes were approved, pending corrections.

Mr. Troy made a motion to accept the minutes of July 22, 2010. Seconded by Mr. Ross. Ms. Arnold offered a correction. All members present voting in favor, none opposed. The minutes were approved, pending corrections.



Mr. Troy made a motion to accept the minutes of July 27, 2010. Seconded by Ms. Briggs. Ms. Arnold offered a correction. All members present voting in favor, none opposed. The minutes were approved, pending corrections.

Resolutions


RESOLUTION #1 – Transfer Funds/Establish Projects – Highway Department




Discussion

Mr. Ross made a motion to approve the resolution. Seconded by Mr. Troy. Mr. Chambers said some of the scheduled projects, such as E. River Road culvert project, have been delayed. This resolution will allow money to be shifted to other accounts and projects. All members voting in favor, none opposed. The resolution was approved.




RESOLUTION #2 – Amend 2010 Budget/Transfer Funds/Establish Projects




Discussion

Mr. Troy made a motion to approve the resolution. Seconded by Mr. Willcox. Mr. Chambers distributed a document titled “budget problem.” Mr. Chambers explained that money needs to be moved from one account to another to allow him to maximize revenue from state contracts. He said the “E” Fund, for maintenance and capital projects, was out of balance by $646,000. By default, that will go into equipment reserve to balance that account. Mr. Murphy said this was a “creative” way of using fund balance to reduce the tax levy in the 2010 budget. All members voting in favor; none opposed. The resolution was approved.




RESOLUTION #3 – Award Highway Equipment – Landfill Compactor Lease




Discussion

Mr. Troy made a motion to consider agenda item no. 3. Seconded by Ms. Briggs. Ms. Briggs made a motion to amend the resolution and reject the bids. The committee discussed repairing the existing machine and rejecting the lease bids as well. Mr. Fuller said money will have to be transferred to allow for the repair, as the Highway budget does not have enough funds in the repair line for this. Mr. Chambers said that if the resolution is approved, and/or amended, then it must go to Budget & Finance and the full legislature. If the resolution is not voted on, then no further action is taken and the bids to lease the machine will expire. Ms. Briggs pulled her motion to amend. Legislator Ross and Fuller voted in favor of the resolution. All others voting opposed. The motion failed.

Mr. Chambers said a resolution will need to be approved to transfer funds to repair the existing machine. Ms. Arnold made a motion to prepare a resolution to transfer the funds. Seconded by Mr. Troy. All members voting in favor, except Mr. Ross, who was opposed.






RESOLUTION #4 – Award Highway Equipment – Landfill Compactor Lease – Reject Bids




Discussion

Ms. Briggs made a motion to reject the bids to purchase a new landfill compactor. Seconded by Mr. Willcox. Mr. Troy said the price for leasing is higher than the previous estimates, so leasing is not a long-term decision. Ms. Briggs asked if the county is being charged for storage of the broken machine. Mr. Chambers said “not yet.” The committee further discussed options, including doing nothing, leasing, and used machines. Mr. Connelly said there is an additional option, which is purchasing a Bomag model, and keeping the current back up machine. Mr. Fuller called the question on the vote. All members voting in favor of calling the question. All members voting in favor of the resolution to reject, except Mr. Ross, who was opposed. The resolution was approved.




RESOLUTION # 5 – Authorize Exemption from Tipping Fees – SWCD River Clean up




Discussion

Mr. Troy made a motion to approve the resolution. Seconded by Mr. Ross. All members voting in favor, none opposed. The motion was approved.




Discussion Items




Discussion

Approval to Bid Airport Hangar Renovations

Resolution 196-09 the legislature authorized a project to rehabilitate Main Hangar #1. This will include repairs to the floor, upgrading electrical system, roof replacement and façade replacement on the road and runway sides of the hangar. It is 90% funded by NYS, with a 10% local share, allocated in 2009 out of the airport budget, and put into the “H” account. The total project cost is $330,000, with a local cost of $33,000. Mr. Troy made a motion to go out to bid for the work to be done. Seconded by Mr. Willcox. All members voting in favor; none opposed. The motion was approved.


Dwyer Park Pavilion Sprinkler System

Mr. Fuller said the sprinkler system is leaking. To have the system repaired and inspected, it will cost about $13,500. He said he has asked Mr. Chambers and Mr. Evener to review the possibility of a “dry” system. Mr. Chambers said it costs between $5,000 and $8,000 annually on repairs to the current system. In 2009 quotes were received for a new, dry system which would cost between $18,000 and $23,000. Mr. Fuller said there are funds available in the Dwyer Park maintenance line. Ms. Briggs said that it is possible that this could be included as part of in-kind services if the EPA grant is awarded. She further said that Mr. Crawford of Crawford & Stearns should be contacted to ensure that a new, dry system does not conflict with plans for historic renovation.

Mr. Troy made a motion that the county go out to bid for a dry system, to include maintenance and inspections. Seconded by Mr. Ross. All members voting in favor; none opposed. The motion was approved.
Little York Lake

There will be a public information meeting on September 14, 2010 in the county auditorium regarding options surrounding the Little York Lake Dam.


Cheningo Road Bridge

Mr. Chambers said that DOT has approved to begin the design phase, but the contract is being held up in Albany, which may be tied up with the budget. He hopes the contract comes through soon, but that the project may be delayed.


Household Hazardous Waste Collection

Mr. Chambers said the collection date is set for Aug. 28 from 9 a.m. to 1 p.m. Residents must register by Aug. 20. Mr. Ross asked if the county has been reimbursed from the 2009 collection yet. Mr. Chamber said no, the county is owed about $5,000 from the state.


Highway Preservation Law

Mr. Chambers said he has spoken with Bob Haight, Director of the Chamber of Commerce, but that no meeting with local businesses have been set.






Meeting Adjourned

Ms. Briggs made a motion to adjourn the meeting. Seconded by Mr. Willcox. The meeting was adjourned.







Cortland County Highway Committee Meeting Minutes August, 2010

Minutes Taken & Prepared By Jeremy Boylan, Clerk of the Legislature






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