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2 to 7 December 2013 general information

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Paris, 24 September 2013

Original: English/French



Eighth session

Baku, Azerbaijan

2 to 7 December 2013


This document provides necessary information on travel to Baku, Azerbaijan and the eighth session of the Intergovernmental Committee. This information is also available at the following address:







5.1 Passport Requirements 5

5.2 Visas 5

5.3 Visa Assistance 6

5.4 Transit Visa for other countries 6

5.5 Medical Insurance and Services 7

5.6 Getting to and departing from Baku 7


6.1 Meeting Venue 7

6.2 Getting to the Meeting Venue 8

6.3 Meeting Check-in Desk and help desk 8

6.4 Security badges 8

6.5 Participants’ lounge 8

6.6 Meal breaks 8


7.1 Introduction to Azerbaijan 10

7.2 Introduction to Baku 11

7.3 Climate and Weather 11

7.4 Currency and Exchange 11

7.5 Public transportation in Baku 12

7.6 Driving in Baku 12

7.7 Telephone Service 12

7.8 Postal Service 13

7.9 Tips 13

7.10 Electricity Supply 13

7.11 Drinking Water 13

7.12 Smoking Regulations 13

7.13 Time Zone 13

8. MEDIA 13

8.1 Media Center 13

8.2 Press Conference Room 13

8.3 Press releases 13



Annex A: Registration Form for the eighth session of the Committee 15

Annex B: Hotel reservation and excursion registration form 16

Annex C: Recommended Hotels and Summary Hotel Rates 18

Annex D: Map of Baku 34


The eighth session of the Intergovernmental Committee will be held in Baku, Azerbaijan, from Monday 2 to Saturday 7 December 2013 at the JW MARRIOTT, Absheron, Baku:

  • Address: 674, Azadliq Square, Baku AZ1010, Azerbaijan

  • Tel: +99412 499 88 00

  • Fax: +99412 499 88 89

  • E-mail:,

  • URL:

All relevant information is also available at:

The Intergovernmental Committee for the Safeguarding of the Intangible Cultural Heritage consists of 24 representatives from the States Parties to the Convention for the Safeguarding of the Intangible Cultural Heritage, elected by the General Assembly of States Parties to the Convention.

The current composition of the Committee is: (Group I) Belgium, Greece, Spain, (Group II) Albania, Azerbaijan, Czech Republic, Latvia, (Group III) Brazil, Grenada, Nicaragua, Peru, Uruguay, (Group IV) China, Indonesia, Japan, Kyrgyzstan, (Group V(a)) Burkina Faso, Madagascar, Namibia, Nigeria, Uganda (Group V(b)) Egypt, Morocco, Tunisia.

The elected Members (decision 7.COM 18) of the Bureau of the eight session of the Committee are:

  • Chairperson: H.E. Mr Abulfas Garayev (Azerbaijan)

  • Vice-Chairs: Greece, Brazil, China, Burkina Faso and Egypt

  • Rapporteur: Ms Ling Zhang (China).

The working languages are English and French.

In addition, interpretation will be made available in Azerbaijani, Arabic and Spanish (under negotiation).

2. Host country responsibleS

Contact Address: Ministry of Culture and Tourism of the Republic of Azerbaijan

Address: U.Hajibayov 40, AZ 1000

Government House

Baku, Azerbaijan

Tel: +99412 498 01 12

Fax: +99412 493 56 05/65 38

Contact Persons: Mr Vasif Eyvazzade (General coordination)

Tel: +99412 493 65 38

+99450 255 6787 (mob)

Fax: +99412 493 65 38

Mr. Vagif Aghayev (Permanent Delegation of Azerbaijan to UNESCO)

Tel: +33145682876

Mrs. Nuriyya Mammadova (Organizing bilateral meetings)

Tel: +99412 493 02 33

Mr. Bahruz Asgarov (Accommodation and visa issues)

Tel: +99412 498 01 12



All delegates, observers and those who wish to attend the eighth session of the Committee are strongly advised to register as soon as possible and no later than 15 November 2013. This will provide the session organizers with sufficient time to process information and prevent any inconvenience to participants. Please register on line on the website of the Convention at:

If you cannot register on line, please use the registration form in Annex A and return it by fax to +33(0)1 45 68 57 52, or by e-mail to:

It is of the utmost importance that registered participants inform the Intangible Cultural Heritage Section of any subsequent changes made to their travel arrangements. This will help ensure that logistical arrangements are carried out smoothly.


For the convenience of the participants in the meeting, the organizers have set agreements with the JW Marriott Absheron Baku, which is at the same time the meeting place of the Committee, and a number of other hotels for the duration of the meeting. Shuttle services will be provided to participants only to and from these hotels. Special rates have been negotiated for meeting participants. To book a room at one of these hotels, participants must first complete their registration (Annex A).

Meeting participants are responsible for booking their own hotel room and for covering all costs incurred during their stay. Usually a credit card number will be required by hotels to reserve a room. Please read carefully the terms and conditions and fill the form in Annex B (Hotel reservation and excursion registration form).

Please note that the number of hotel rooms available is limited. For assistance regarding accommodation, please contact the meeting organizers at

The List of all recommended hotels with negotiated prices is available in Annex C, page 19.


5.1 Passport Regulations

All international visitors must have a passport that is valid for at least 6 (six) months from the day of their arrival in Azerbaijan.

Arrival to and departure from Republic of Azerbaijan is exercised under one of the following documents:

  • National Passport

  • Diplomatic Passport

  • Service Passport

5.2 Visas

All participants must check entry requirements to Azerbaijan in accordance with the nationality and the type of passport they hold with the nearest consulate or the diplomatic mission of Azerbaijan. If necessary, visa must be obtained in advance.

For most citizens of the CIS countries the visa to Azerbaijan is not required.

For all enquiries concerning visas and other formalities required to enter the Republic of Azerbaijan, participants are requested to contact directly the consulate or the diplomatic mission of Azerbaijan in their own country. Only if there is no Azerbaijani embassy in respective country/city, the visa will be provided upon participant’s arrival at Baku Heydar Aliyev International Airport. In this regard, the participant is required to submit a recent passport-sized color photograph, a copy of the passport as well as arrival and departure dates until 20th of October to the contact person Mr Bahruz Asgarov, email; Tel: +99412 498 01 12.

The applicants who apply for visa at the embassy need two passport photos and a completed application form. Certain embassies demand either a letter of support from a travel agency or a hotel booking confirmation. Transit visas, usually valid for 72 hours, are issued to those with an onward ticket to a third country in the region.

Single and double-entry visas are usually issued in five days. Business and multi-entry visas require official invitation letters and referral to Baku, so generally take longer. Visa fees applied to foreign nationals are equal to the fees applied to Azerbaijan nationals. Fees generally need to be paid into a local bank (often a fair distance away), so don’t apply late in the day. Fees by country are listed here.

Nationals of the below listed countries are free from visa fees:

1. Holders of Turkish ordinary passports.

  • When issued at diplomatic missions or consulates;

  • 10 USD charged for visa at international airports of Azerbaijan

2. Holders of ordinary Japanese passports receive 30-day free visa.

3. Holders of ordinary passports of the Islamic Republic of Pakistan receive 15-day free visa

Travelers are requested to verify, upon issuance, three essential elements of the granted visa:

  • authorized period of stay

  • dates of validity of the visa (date before which it is not possible to enter the territory of Azerbaijan and release date, beyond which the traveler will be in an irregular situation). A valid visa is required to leave the territory of Azerbaijan. If the visa expires before the departure of the country, payment of a fine will be required before the issuance of exit permits. The latter is valid for 48 hours after delivery and only issued by the State Migration Service.

  • the number of entries allowed.

Complete information on the subject is posted on the official web-site of the Ministry of Foreign Affairs of the Republic of Azerbaijan.

5.3 Visa Assistance

All the embassies and consulates of the Republic of Azerbaijan have been instructed to assist the Committee participants in getting visa. Only if there is no Azerbaijani embassy in respective country/city, the visa will be provided upon participant’s arrival at Baku Heydar Aliyev International Airport. In this case, the participant is required to submit a recent passport-sized color photograph as well as arrival and departure dates until 20th of October to the contact person Mr Bahruz Asgarov, email; Tel: +99412 498 01 12.

5.4 Transit Visa for other countries

If you travel to Azerbaijan via another country, or if you are planning to stopover elsewhere, you must familiarize yourself with the entry requirements of those countries. Please check with your travel consultant about the need for transit visas for all countries you may be travelling through on your way to or from Azerbaijan. The host organizers of the 8th session of the Committee are not responsible for facilitating transit visas for any countries other than Azerbaijan.

5.5 Medical Insurances and Services

A first-aid service will be provided for participants at the meeting venue and all the recommended hotels by the Local Organizing Committee. All other medical services will not be covered. Participants are expected to assume the costs of any medical treatment that they might receive while in Baku. It is strongly recommended that medical insurance be purchased in your home country to cover you in Azerbaijan as well as any other destinations on your journey.

Basic modern medical care and medicines are available in several hospitals and clinics in Baku offering a wide range of medical services. Pharmacies are common throughout Baku and carry a wide range of medicine. Prescriptions are normally required. Payment at all medical facilities is due at the time of service.

For more info on Public Health services please click here.

5.6 Getting to and departing from Baku/Azerbaijan


Baku Heydar Aliyev International Airport is one of the five international airports serving in Azerbaijan. The airport is located 20 km northeast of the capital Baku and is linked to the city by two modern highways commissioned in 2008 and 2009. Baku Heydar Aliyev International Airport complies with international requirements. Due to its favorable geographical location, it has become a first-choice regional airport for transfer flights between East and West, North and South.

To assist participants attending the 8th session of the Committee, a clearly indicated airport welcome desk will be set up at Baku Heydar Aliyev International Airport from 29 November to 10 December 2013.

To facilitate airport transportation arrangements, participants’ expected date and time of arrival in Baku and flight details should be communicated as soon as possible to the addresses specified in the Hotel reservation and excursion registration form (Annex B). Any subsequent changes should be similarly communicated.

It is requested that the confirmed flight details of all participants, especially participating Heads of State/Government and ministerial-level Heads of Delegations, be provided, at least 10 working days in advance of the Meeting to the addresses specified in the Hotel reservation and excursion registration form (Annex B).

The National Organizing Committee will provide shuttle transportation for participants from the airport to the officially designated hotels, as well as from the officially designated hotels to JW Marriott Absheron Baku, the place of meeting. For this purpose, kindly inform the National Organizing Committee regarding the arrival and departure schedules of each member of your delegation at least 10 working days prior to arrival in Baku.

Participants not staying at the officially designated hotels will be responsible for arranging their own transportation to and from the airport, as well as between their respective hotels and JW Marriott Absheron Baku, the place of meeting.


6.1 Meeting Venue

The 8th session of the Committee will be held at the JW Marriott Absheron Baku:

674 Azadliq Square Baku AZ 1010, Azerbaijan

Tel: + 99412 499 88 00

Fax: + 99412 499 88 89


For a general overview of the facility, please visit the website of the

    1. Getting to the Meeting Venue

Hotels that are recommended for the meeting are within a 5 to 20 minute drive to the JW Marriott Absheron Baku. Please find the list of hotels together with negotiated rates for the Committee meeting in Annex C, page 19.

Free shuttle services between the meeting place and only the recommended hotels will be provided.

Participants not staying at the officially designated hotels will be responsible for arranging their own transportation between their respective hotels and JW Marriott Absheron Baku.

    1. Meeting Check-in Desk and help desk

The meeting check-in desk will be set up in the JW Marriott Absheron Baku from 8 am to 8 pm from 1 to 4 December 2013. Every participant must register prior to the beginning of the 8th session of the Committee on the following webpage An information package regarding the meeting will be available at that time.

6.4 Security badges

Badges (without a photo) will be presented to the participants at their hotels. Participants who will not stay in the recommended hotels should get their badges at the meeting venue.

6.5 Participants’ lounge

Nardaran room in the JW Marriott Absheron Baku will serve as participants’ lounge and a number of computers with Internet access and printing facilities will be provided. Technical staff will be on site to assist participants.

6.6 Meal breaks

During the meeting, lunch will be generously offered by the Host country to all participants in a restaurant located at a five minutes’ drive from the meeting place. A continued coffee service will also be available to the participants at the JW Marriott Absheron Hotel.

Baku offers a wide range of options to meet different tastes and budget. In general, the restaurants are open from Monday to Sunday until midnight.

Azerbaijani cuisine

ART Garden

Address: 22, A.Zeynally (Kichik Karvansaray)

Phone: (+994 12) 492-13-31, (+994 50) 669-13-31

Dafne by Dalida

Address: 18 a, S.Vurgun str., (Nasimi Park Center)

Phone: (+994 55) 440-40-40, (+99412) 493-57-54

Café City

Address: 1, Islam Seferly str.

Phone: (+994 12) 598-86-86, (+994 50) 598-86-86

Nar and Sharab

Address: N.Guliyev str. (Sabail District)

Phone: (+994 50) 201-01-71


Address: 14, T. Aliyarbekov str.

Phone: (+994 12) 493-96-34

Sahil bar and restaurant

Address: Neftchiler Avenue, Seaside Boulevard

Phone: (+994 12) 404-82-12, (+994 12) 437-01-23


Address: Seafront boulevard

Phone: (+994 50) 227-30-90

Terrace Garden

Address: 20, Boyuk Qala str.

Phone: (+994 12) 437-23-05, (+994 55) 404-00-31


Address: "Park Bulvar", Seafront Boulevard, Neftchilar ave.

Phone: (+994 12) 598-74-20, 598-74-21


Address: 11, Qala str.

Phone: (+994 12) 492-66-68


Address: 1, Khojali ave.

Phone: (+994 12) 480-21-12

Azeri House

Address: 15, Khojali ave.

Phone: (+994 12) 493 71 12


Address: 9, H.Rzaeva str.

Phone: (+994 12) 492-40-85

International cuisine

Chinar (Asian)

Address: 1, Sh. Alekberova str.

Phone: (+994 12) 404-82-11, (+994 12) 492-08-88

Chio Chio San (Asian)

Phone: (+994 12) 498-02-72, 498-02-92

Work time: 12:00-24:00

Delicia (Spanish)

Address: 77, S.Vurgun str.

Phone: (+994 50) 300-46-46

Imereti (Georgian)

Address: 31, Rasul Rzai str.

Phone: (+994 12) 493-41-81

Mexicana bar and grill (Mexican)

Address: 17-2, Tagiyev str.

Phone: (+994 12) 498-90-96

Pasifico Lounge and Dining (Latin American)

Address: Neftchiler Avenue, Seaside Boulevard

Phone: (+994 12) 404-82-12, (+994 12) 437-01-23

Sultan’s (Turkish)

Address: 10, Khagani str.

Phone: (+994 12) 598-05-55

Tosca Cafe & Enoteca (Italian)

Address: Neftchiler Avenue, Seaside Boulevard

Phone: (+994 12) 404-82-12, (+994 12) 437-01-23


Azerbaijan at a glance


Population Azerbaijan:

Population Baku:



Time zone:




Dialling code Azerbaijan:

Dialling code Baku:


9.3 million

2.1 million


Manat (AZN)
(GMT+04:00) Baku

(GMT+05:00) Baku

Type C (European 2-pin)



7.1 Introduction to Azerbaijan

The Republic of Azerbaijan is the largest country in the Caucasus region located at the crossroads of Western Asia and Eastern Europe. It is bounded by the Caspian Sea to the east, Russia to the north, Georgia to the northwest, Armenia to the west and Iran to the south, covering an area of 86,600 km2 with a population of 9,356,500.

Very often called the “Land of Fires”, Azerbaijan is a miraculous country with its rich natural resources, history, material and cultural monuments, literature, arts and music heritage and people, whose lifestyle is just a unique and harmonious combination of the traditions and ceremonies of many different cultures and civilizations. From time immemorial the caravan routes of the Silk Road invariably crossed Azerbaijan. It served as the “gate” between mysterious faraway China and rich Europe.

The word “Azerbaijan” originates from the name of an ancient Turkic tribe, who resided in these lands. Azerbaijan is one of the most ancient sites of human civilization. People have been present here at every stage of history, leaving a wide range of ancient archeological and architectural sites and monuments, which belong to different periods of history. Ones of the most prominent monuments of Azerbaijan, the Walled City of Baku and Gobustan Rock Art Cultural Landscape, have been both included in the UNESCO World Heritage List.

The features of historical development of Azerbaijan, its geographical location and numerous local ethnic communities have led to the co-existence of different religions here. During different periods of history, people in Azerbaijan have professed idolatry, Zoroastrianism, Judaism, Christianity, Islam and other faiths, mutual influence of which has shaped the peculiarity of the religious environment in the country today. Even if Islam remains dominant religion among local population, Judaism and Christianity are still professed by many people.

Wonderful nature, climate, natural resources of the country produced a significant impact on artistic thinking and creativity of Azerbaijani people. The existing different types of folk arts represent a unity and enable us to get the full idea of the intangible heritage of Azerbaijan. The living heritage of Azerbaijan is multi-coloured, complete and rich, just like its natural resources. It is linked to the daily life of people and occupies a very special place in their lives.

Enriching world musical culture with its rare pearls, the music of Azerbaijan has centuries-old traditions. Creators of folk music, mugham players, Ashiq story-tellers and performers on folk instruments handed over these traditions to generations and have had a great impact on the development of culture in Azerbaijan. Azerbaijan is also home the first opera in the East – “Leyli ve Mejnun”, composed in 1908 by the famous Azerbaijani composer Uzeyir Hajibeyli.

Carpet weaving in Azerbaijan has always been one of the most important national crafts, and has achieved to the status of high professionalism. Guba, Shamakhi, Baku, Ganja and Karabakh are still considered to be the main centres of carpet weaving. The Azerbaijani carpets have a reputation on a global scale, even the artists of the Renaissance depicted them on their canvases. As handmade carpets of pure wool and natural dyes with hundreds colours in complex ornaments have been very expensive, traditionally, every Azerbaijani family used to put its carpets in sight: they are laid on the floor, hung on the wall, given as a dowry and handed over to children in the family.

Imprinted in the daily life of local people, intangible heritage of Azerbaijan is of particular importance for its society, proud of having five elements inscribed on the Representative List of the Intangible Cultural Heritage of Humanity (Azerbaijani Mugham, Novruz, Art of Azerbaijani Ashiq, Traditional art of Azerbaijani carpet weaving and Craftsmanship and performance art of the Tar).

You can easily find detailed information about Azerbaijan is available on the webpages of the Azerbaijan Ministry of Culture and Tourism, and

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